Location: Singapore

Reports to: Chief Financial Officer (CFO) and Principal

Employment Type: Full-time

We are seeking a meticulous and discreet Financial Controller to lead the financial operations

of a Singapore-based family office. The role is responsible for maintaining accurate financial

records, preparing statutory and management financial statements, and producing high-

quality monthly consolidated reporting packages for senior stakeholders.

The role operates across a multi-entity structure (holding companies, trusts, and investment

vehicles) and requires strong technical accounting capability, attention to detail, and the

ability to provide clear financial insights to both the CFO and Principal. Strong experience with

Xero is essential.

Prepare monthly, quarterly, and annual financial statements across multiple entities

Lead preparation of monthly consolidated reporting packages, including:

Group balance sheet, P&L, and cash flow statements

Consolidation adjustments and intercompany eliminations

Variance analysis (actual vs budget/prior periods)

Supporting schedules and commentary

Maintain consolidation models and documentation

Ensure consistency and integrity of financial data across all entities

Maintain a comprehensive investment ledger across asset classes:

Listed equities and ETFs

Managed funds and alternatives

Private equity and venture capital investments

Real estate holdings and cash instruments

Track cost base, acquisitions, disposals, income distributions, and valuations

Job Title: Financial Controller – Family Office

Role Overview

Key Responsibilities

1. Financial Reporting & Consolidation

2. Investment Accounting & Portfolio Reporting

Reconcile internal records to custodian and investment manager reports

Prepare investment performance reporting, including asset allocation summaries and

returns analysis

Monitor capital calls, commitments, and distributions for private investments

Support integration of investment data into consolidated reporting packs

Monitor and manage global cash positions and liquidity across entities and currencies

Prepare cash flow forecasts for the family office and investment obligations

Maintain and monitor foreign exchange (FX) exposures across all entities

Track and report realised and unrealised FX gains and losses monthly

Maintain FX revaluation schedules and ensure correct accounting treatment

Support intercompany funding and cash management arrangements

Maintain full accounting records within Xero

Set up and maintain chart of accounts across all entities

Ensure proper structure to support consolidation and reporting requirements

Perform bank, credit card, investment, and FX account reconciliations

Maintain system integrations and bank feeds

Ensure audit-ready financial records at all times

Manage accounts payable and receivable processes

Process journals, accruals, prepayments, and adjustments

Maintain fixed asset registers and depreciation schedules

Support budgeting and forecasting processes

Assist with GST filings (where applicable)

Support corporate tax compliance with external advisors

Prepare audit and tax working papers

Ensure compliance with Accounting and Corporate Regulatory Authority (ACRA)

requirements

Coordinate with corporate secretaries on statutory filings and resolutions

Maintain tax cost base records for investment assets

3. Treasury, Cash Flow & FX Management

4. Xero & Accounting System Management

5. General Accounting

6. Compliance & Tax Support (Singapore)

Provide clear and timely financial reporting to both CFO and Principal

Prepare tailored management insights including:

Net worth reporting

Liquidity and cash runway

Asset allocation and FX exposure summaries

Track personal, household, and discretionary expenses where required

Support reporting requirements for structures under Section 13U / Section 13D (if

applicable)

Coordinate with banks, investment managers, and external advisors

Own the tax planning cycle across all entities and jurisdictions, working with external tax

advisors to optimise the group's tax position

Manage the annual audit end-to-end for all in-scope entities, acting as primary liaison to

external auditors

Maintain tax provisions, deferred tax positions, and withholding tax tracking across cross-

border investment flows

Design, document, and maintain the internal control framework, including approval

workflows, segregation of duties, and payment authorisation controls

Establish accounting policies and procedures, and ensure consistent application across all

entities

Support tax and structuring input on new investments, entity set-ups, and cross-border

transactions

Monitor ongoing compliance with Section 13U / Section 13O substance conditions,

including AUM thresholds, local business spend, and investment professional headcount

Maintain the annual return-file evidence pack for MAS incentive reporting

Track qualifying investments, designated investments, and specified income for tax-

incentive purposes

Coordinate with MAS-appointed fund administrator, tax agent, and auditor to meet annual

reporting deadlines

Flag structural or operational changes that could impact incentive eligibility, and support

remediation

Ensure compliance with related MAS, ACRA, and IRAS requirements as the office scales

7. Family Office & Principal Reporting

8. Tax Planning, Audit Management & Internal Controls

9. 13U / 13O Substance & MAS Regulatory Oversight

Act as the day-to-day finance point of contact for private bankers, custodians, brokers, and

fund administrators

Coordinate with trustees, corporate service providers, and legal advisors on entity

governance and structuring matters

Manage engagement scopes, deliverables, and timelines with external tax, audit, and

corporate secretarial firms

Prepare and review documentation packs for board meetings, trustee resolutions, and

investment committee approvals

Maintain confidentiality across all external interactions, ensuring information sharing is

on a strict need-to-know basis

Continuously improve the finance operating model as the family office scales, including

close cycle, reporting cadence, and reconciliation processes

Identify and implement automation opportunities across Xero, reporting workflows, and

data feeds from banks, custodians, and investment managers

Evaluate and integrate complementary systems (e.g. bill-pay, expense management,

portfolio reporting tools) where they add value

Document standard operating procedures for all recurring finance activities

Drive data quality, timeliness, and scalability of reporting as new entities, structures, or

asset classes are onboarded

Bachelor's degree in Accounting, Finance, or related field

CA/CPA/ACCA qualified

8+ years' experience in accounting, ideally with:

Multi-entity consolidation

Investment accounting or portfolio reporting environments

Private wealth, family office, or fund management structures

Prior experience in Big 4 combined with in-house family office, private bank, trust

company, or fund administration exposure is highly desirable

Experience working in or supporting a Section 13U / 13O family office structure (or similar

MAS-regulated investment platform) is highly desirable

Exposure to regulated investment environments (e.g. MAS-regulated entities, fund

managers, or institutional wealth platforms) preferred

10. External Advisor & Stakeholder Coordination

11. Process, Systems & Controls Improvement

Key Requirements

Qualifications & Experience

Strong hands-on experience with Xero (essential)

Advanced Excel skills (including consolidation and reporting models)

Strong understanding of FX accounting and revaluation processes

Experience with multi-entity structures (companies, trusts, investment vehicles)

Familiarity with Singapore accounting, tax, and regulatory environment

Working knowledge of portfolio or wealth-reporting platforms (e.g. Enfusion, Limina) an

advantage

High attention to detail and strong reconciliation mindset

Ability to translate complex financial and investment data into clear reporting

Discreet, trustworthy, and comfortable working directly with a Principal

Strong organisational and deadline management skills

Proactive, with ability to work independently across multiple priorities

Accurate and timely monthly consolidated reporting packages delivered without delay

Fully maintained investment and FX exposure records with clear reporting of gains/losses

Clean, reconciled multi-entity financials across all structures

Clear, decision-useful reporting for both CFO and Principal

Efficient and structured use of Xero across all entities

Strong visibility of group net worth, liquidity, and investment performance

Clean annual audit outcomes and full compliance with Section 13U / 13O substance

requirements

Well-documented internal controls, policies, and process improvements as the office scales

Technical Skills

Personal Attributes

What Success Looks Like

Position: Head of Marketing and Deal Origination Department: Investment and Asset Management Job Responsibilities / Main Duties:

The role will lead and oversee marketing, leasing and tenant relationship strategy to maximise occupancy and rental performance, as well as to originate new acquisition opportunities to maximise the long-term operation and financial performance of the REIT.

Marketing and Leasing

• Develop and implement comprehensive marketing and leasing strategies to grow revenue and maintain high occupancy for the REIT’s portfolio.

• Conduct periodic market/industry research to evaluate market trends and competitor activity to identify market opportunities.

• Identify, evaluate, and cultivate relationships with potential operating partners and anchor tenants.

• Establish, build and maintain networking channels and database of prospects, tenants and agents.

• Engage in negotiations to secure long-term, profitable partnerships and tenancies.

• Oversee the negotiation and finalisation of new leases and involvement in key lease negotiations.

• Oversee the development of marketing materials and collateral, ensuring a consistent and compelling positioning of portfolio

• Present regular updates to the executive team and Board on marketing, leasing and new business initiatives.

• Develop and oversee the annual marketing and business development budgets, ensuring cost-effective strategies and a strong ROI.

• Work alongside the Head of Asset Management to formulate and execute asset management strategies to improve portfolio performance, including asset enhancement initiatives.

• Lead marketing effort in connection with properties identified for divestment, in coordination with Finance and IR.

• Build and develop the leasing and asset management capabilities of the team to support their professional growth and achievement of departmental goals.

• Promote a culture of collaboration, innovation, and excellence within the team.

Deal Origination (Singapore Focus)

• Build and maintain a proprietary sourcing network across brokers, end- users, developers, family offices, industrial landlords and REITs to surface off-market opportunities.

• Originate new investment opportunities, as well as new operating and capital partnerships to underpin the REIT’s investment and development pipeline and coordinate with the deal team to complete the transaction.

• Any other work as may be required by the Company

Qualifications and Experience:

• Bachelor’s degree in Real Estate, Business, or a related field.

• Extensive experience (8+ years) in agency, property and asset management, marketing, leasing or related roles within the real estate industry.

• Strong network of agents, corporates and business relationships across Singapore and Asia Pacific.

• Direct experience with industrial real estate and engagement with statutory bodies such as JTC and familiarity with JTC processes, rules and regulations and industrial land tender.

• Excellent communication, presentation, and negotiation skills.

• REA licensed holder will be viewed favourably.

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Job Title: Assistant Manager, Leasing Location: Singapore Reports To: Senior Asset Manager

Job Description We are seeking a detail-oriented and proactive Assistant Manager, Leasing to join our dynamic team in Singapore. The ideal candidate will support the leasing and marketing functions of Citylink Mall and One Raffles Link. Execute strategic asset management strategies for the commercial portfolio assigned by pro-actively engaging tenants and shareholders’ representatives to establish long-term business relationships, maximizing occupancy and yield of the portfolio. The individual will involve in the budgeting and re-forecasting exercises and provide necessary analysis of the portfolio.

Key Responsibilities Leasing and Marketing

• At least 5 years relevant experience in retail marketing and leasing. • Candidates who are registered as Salespersons under the Estate Agents Act

(EAA) or possess qualifications equivalent to Real Estate Salesperson (RES) examination will have added advantage.

• Develop and implement leasing strategy and tenant mix for retail properties to achieve maximum occupancy rate and income for portfolio.

• Manage existing tenancies and establish/maintain good landlord-tenant relationships

• Review lease proposals received and put forth recommendations • Strong networking channels with tenants and agents • Prepare and analyse monthly tenants’ sales performance report and work with

tenants to improve revenue • Ensure above-budget rent and competitive optimal lease terms for new or

renewing tenants are achieved • Engage in negotiations to secure leasing deals and facilitate the proper execution

of necessary leasing documents - from managing leasing enquiries to completion of lease documentation and ensure compliance with company operating procedures.

• Lease preparation and administration in accordance with company operating procedures

• Proactive in obtaining market research data and rental competition etc. • Work with Facilities Management and Finance team to ensure smooth day-to-day

operations of the portfolio and good tenants’ experience – to highlight any opportunities to improve property performance

• Work with the Marketing team to enhance the awareness of branding of the mall, and the planning and execution of the advertising and promotional campaigns in the mall

• Monitor and review leasing & marketing operations and ensure proper policies and procedures are followed

• Property Tax related matters

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Financial Management • Track rental arrears, update credit control report bi-monthly and follow up with

tenant on any rental arrears and to initiate necessary action to recover any arrears

Data, Innovation and Technology • Track technological trends in the real estate and other related spaces and propose

solutions to improve efficiency and performance. Others

• Supervise and lead junior leasing/marketing personnel • Other projects/tasks as requested depending on business requirements

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Job Title: Assistant Manager, Retail Location: Singapore Reports to: Senior Asset Manager The Assistant Manager, Retail supports the Senior Asset Manager in managing and enhancing retail assets. The role focuses on retail planning, trade mix optimisation, tenant performance analysis, and asset enhancement initiatives to strengthen positioning, drive footfall, and maximise asset value. Responsibilities Luxury Retail Asset Planning

• Support asset strategy for retail positioning. • Analyse tenant performance, sales productivity, footfall and occupancy • Manage net property income (rental income and operating expenses) and

capital expenditures. • Assist in budgeting, forecasting, annual business plans and performance

reporting for retail assets. Trade Mix & Retail Positioning

• Review and optimise trade mix to ensure strong brand representation and tenant synergy.

• Support zoning and adjacency planning to enhance customer journey and brand visibility.

• Assist in evaluating new retail concepts. Market Intelligence & Benchmarking

• Conduct research on retail trends, competitor malls and consumer behaviour. • Benchmark rental rates, tenant mix, and positioning. • Provide insights to support leasing strategy and asset positioning.

Tenant Support • Support tenant performance reviews and relocation strategies. • Assist in assessing tenant suitability and brand alignment. • Maintain accurate tenant performance records.

Asset Enhancement & Retail Projects • Support the formulation and execution of retail asset enhancement initiatives

and reconfiguration projects, including financial feasibility studies and business case preparation

• Review floor plans and design proposals. • Coordinate with consultants, designers, and internal teams on project

execution. • Support due diligence exercises.

Stakeholder Management • Work closely with Leasing, Marketing, and Operations teams to drive asset

performance and achieve business objectives • Liaise with key tenants, brand partners, consultants, and mall stakeholders. • Prepare management reports and presentations for senior leadership.

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Requirements

• Degree in Real Estate, Business, Marketing, or related discipline. • 5 years of relevant experience in retail asset management or leasing. • Prior experience in asset enhancement initiatives, redevelopment or

repositioning projects will be an advantage. • Strong understanding of retail dynamics, tenant mix strategy, and mall

positioning. • Analytical mindset with ability to interpret retail and sales performance data. • Strong communication and stakeholder management skills. • Self-motivated and detail-oriented